Day Camp, Afterschool & Child Care Financial Assistance – YMCA of Silicon Valley

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APPROVAL WORKFLOW Online Only
1. The applicant completes the application. Application routes to financialassistance@ymcasv.org (YSC)	Approval Grid: 30% 50% 70%
2. Documentation Review: Applicant brings documentation for review at the branch or site. Review Documentation: Financial Assistance Chart (Internal Use Only) Approved List of Income Document Types Staff member reviews and documents outcome on: Financial Assistance Documentation Review & Executive Director Approval form. Routes to YSC for review and approval. Share eligibility outcome with applicant. YSC will follow up with the award information once the Executive Director reviews.
3. Communicate approval to the applicant: Accepted Request for Additional Assistance: YSC to connect with YD Executive Director Form routes to the Executive Director for approval and routes to YSC for entry. Member receives email notification of approval and a link to join online. YSC staff will enter FA on account. Rejected Requests: ED forward approval request email to membersupport@ymcasv.org with approval messaging. YSC will follow up with the applicant.
4. Sell program	Add a purchasing group with an end date.

APPROVAL & AUDIT
Type	Length of Approval	Audit	% of approval without Executive Approval
Afterschool	Seasonally (waived if approved for preceding summer)	N/A	50%
Day Camp	Seasonally	N/A	50%

DEPOSITS
Afterschool	Waived
Camp Campbell	Must pay a deposit
3^rd Party (CalWorks, GoKids) & Special Populations	$1 per camp week, assessed annually

SPECIAL POPULATIONS
Population	Join Fee	Discount	Notes
Foster Youth & Aged-out Foster Youth (U26)	$0	70%	Some programs offer funding for after-school and summer
Unhoused Youth	$0	70%

The financial assistance application communicates our approval timeline.
Upon approval, letters are sent, and applicants have one week to respond and sign up for the program.
Applicants approved for the current summer and applying for the following school year need only apply for Day Camp.
Current Financial Assistance Participants – receive a notification to reapply for the next season of activity (Day Camp or Afterschool) before the public.
Program FA term-at-end if not renewed.

Purchasing Group: YD_SCHOOL_YR, YD_CAMP

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